Power Apps - Easily edit your data Tutorial

Ready to simplify your data management? In 'Easily Edit Your Data', you'll learn how to link forms with gallery data using Power Apps, harnessing low-code solutions. Discover how to navigate seamlessly between screens, manage submissions, and optimize user interactions with straightforward formulas. Dive into this intermediate tutorial now and elevate your Power Platform skills!

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Available in Microsoft365

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to simplify information management.

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To start,

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select the button within your gallery and configure its

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on select property to capture the selected item.

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In this step,

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you will create a variable intended to store

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the data associated with the clicked item.

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We will cover the use of variables in greater

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detail in an advanced section of the tutorial.

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The formula used is as follows.

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This formula assigns the selected items data

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represented by this item to the variable wire task,

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thereby allowing that data to be transferred to another screen.

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Additionally,

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it is necessary to navigate to the screen containing the

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form as soon as the user clicks the button.

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To do this,

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combine two formulas using the semicolon operator

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and add the following formula.

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This command allows you to navigate to screen 3 with a fade transition effect,

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creating a smooth and pleasant navigation experience for the user.

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Next,

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configure your form by setting its item property

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to the variable var task.

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This assignment enables the form to auto-populate

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with the data of the selected gallery item.

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Add two additional buttons,

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one label cancel and the other save,

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to handle the cancellation and submission of edits respectively.

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Although layout optimization using multiple containers is recommended,

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as explained in a dedicated tutorial,

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We will simply insert these buttons here to save time.

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Making sure to update the button text to clearly indicate their functions.

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For the save button set its own select property with the following formula.

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This formula submits the form name Form 3,

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and sends the entered data to the appropriate data source.

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Additionally,

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in the on success property of the form,

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that is,

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the action triggered upon successful submission,

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You must insert the following formula.

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This command performs 3 combined actions.

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It clears the variable VAR task to prevent data collision,

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executes the back function to return to the previous screen,

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and displays a success notification indicating

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that the tasks were saved correctly.

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The cancel button should be configured with the

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following formula in its on select property.

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This resets the form using reset form,

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clears the variable var task once again,

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and navigates back to the previous screen,

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canceling any edits in progress.

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Once these configurations are in place,

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test the app to confirm that the

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gallery button correctly captures the selected item.

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And that the form accurately reflects the data passed through the variable.

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Also confirmed that the submission and cancellation actions work as expected,

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ensuring that both navigation and notifications are error free.

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This tutorial has demonstrated how to link a form to

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gallery by configuring a button to create a variable,

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navigating between screens and handling

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the submission or cancellation of changes

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using simple and effective formulas.

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In the final part of this tutorial,

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we will explore how to add a new entry directly within the form

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to further extend the capabilities of your Power App's application.

Mandarine AI: WHAT YOU SHOULD KNOW

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