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SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone Tutorial

Learn how to choose expiration and permissions options for links opened to anyone in SharePoint. Discover how to set an expiration date, control access, and ensure secure sharing of files and folders. Join us to maximize the potential of Microsoft 365 in your organization!

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Description

Objectifs :

This document aims to provide a comprehensive guide on managing link expiration settings in OneDrive through the SharePoint Admin Center, specifically focusing on changing the default expiration period for shared links.

Chapitres :

Introduction to OneDrive Link Sharing
In our company, we have been utilizing Microsoft 365 for an extended period. Recently, our colleagues have been sharing folders and files via OneDrive using various types of links. Notably, the 'Anyone' link option allows sharing without requiring sign-in, making it convenient for collaboration.
Understanding Link Expiration Settings
Currently, shared links in OneDrive have an expiration date set to 30 days after they are sent. This setting was established by my predecessor, and as the new admin, I aim to modify this expiration period to better suit our needs.
Accessing the SharePoint Admin Center
To change the link expiration settings, I will navigate to the SharePoint Admin Center. Here are the steps to follow: 1. Open the SharePoint Admin Center. 2. Go to the 'Policies' section. 3. Select the 'Sharing' menu.
Modifying Link Expiration Settings
Once in the Sharing menu, I will scroll down to locate the expiration and permission options for shared links. The current setting allows links to expire within a specified number of days. I will adjust this setting to 40 days to provide users with more flexibility.
Saving Changes
After making the necessary adjustments, it is crucial to scroll to the bottom of the page and click on 'Save' to ensure that the new expiration settings are applied.
Conclusion
By following these steps, I can successfully change the expiration period for shared links in OneDrive. This adjustment will enhance our file-sharing capabilities and improve collaboration among colleagues.

FAQ :

What is Microsoft 365?

Microsoft 365 is a cloud-based suite of productivity applications and services that includes tools like Word, Excel, PowerPoint, OneDrive, and SharePoint, designed to enhance collaboration and productivity.

How can I share files using OneDrive?

You can share files in OneDrive by generating a shareable link that can be sent to others. You can choose different types of links, including those that do not require sign-in.

What is the SharePoint Admin Center?

The SharePoint Admin Center is a management interface that allows administrators to configure settings, manage user permissions, and oversee SharePoint sites within an organization.

How do I change the expiration date for shared links in SharePoint?

To change the expiration date for shared links, go to the SharePoint Admin Center, navigate to the Policies section, and adjust the expiration settings under the Sharing menu.

What happens when a shared link expires?

When a shared link expires, users will no longer be able to access the files or folders associated with that link, and they will need a new link to regain access.

Quelques cas d'usages :

Collaborative Project Management

Teams can use OneDrive to share project files and folders with external partners. By setting expiration dates on shared links, they can ensure that access is limited to the duration of the project, enhancing security.

Document Review Process

In a document review process, a company can share draft documents with stakeholders using OneDrive links. By configuring permissions and expiration dates, they can control who can view or edit the documents and for how long.

Training and Onboarding

During employee onboarding, HR can share training materials via OneDrive. By using links that expire after a certain period, they can ensure that new hires have access only during their training phase.

Client File Sharing

Consultants can share client reports and presentations through OneDrive. By setting expiration dates on the links, they can protect sensitive information and ensure that clients only have access for a limited time.

Glossaire :

Microsoft 365

A cloud-based suite of productivity applications and services offered by Microsoft, including tools like Word, Excel, PowerPoint, OneDrive, and SharePoint.

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device.

SharePoint Admin Center

A web-based management interface for SharePoint that allows administrators to manage settings, policies, and user permissions for SharePoint sites.

Expiration date

A specified date after which a shared link or access to a resource is no longer valid or accessible.

Sharing menu

A section within the SharePoint Admin Center where administrators can configure sharing settings and permissions for files and folders.

Stead link

A type of link that allows users to share files or folders with specific permissions and expiration settings.

Permissions

Settings that determine what actions users can perform on shared files or folders, such as view, edit, or share.

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