Word - Advanced mail merge (Field code) Video
In this video, you will learn about advanced mail merge using field codes.
The video covers how to add a comma to the mileage field in a mail merge by using field codes and switches.
Field codes are placeholders for data that Word adds automatically, and they can be used for things like page numbers and automatic tables of contents.
By using a switch called a picture switch, you can format the numbers in the merge field to include a comma.
This technique goes beyond the basic mail merge commands and allows for more customization.
Understanding and using field codes can enhance your mail merge skills and give you more control over the formatting of your documents.
- 2:59
- 2780 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2704 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5748 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1743 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7259 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 15419 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3315 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5826 times
-
Collapsible headings
- 3:03
- Viewed 9157 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 4690 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 4145 times
-
Copy & Paste
- 3:09
- Viewed 3928 times
-
Introduction to Word
- 0:59
- Viewed 3804 times
-
Insert icons
- 0:43
- Viewed 3534 times
-
More things you can do with pictures
- 4:53
- Viewed 3448 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 3345 times
-
Microsoft Search
- 0:34
- Viewed 3301 times
-
Locate your documents
- 0:20
- Viewed 3298 times
-
Ink Equation
- 0:43
- Viewed 3263 times
-
More options and custom labels
- 3:59
- Viewed 3263 times
-
Use dictate to type in Word
- 0:27
- Viewed 3199 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 3196 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 3179 times
-
Insights into what you're working on
- 0:36
- Viewed 3170 times
-
Mail merge
- 3:51
- Viewed 3155 times
-
Format and add a graphic
- 3:20
- Viewed 3128 times
-
Insert items in a document
- 2:59
- Viewed 3105 times
-
Add a logo or other picture
- 3:17
- Viewed 3104 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 3102 times
-
Translate Content in Word
- 2:04
- Viewed 3101 times
-
3D Models
- 0:42
- Viewed 3094 times
-
Format a document
- 2:58
- Viewed 3091 times
-
Translate your Word documents into any language
- 0:33
- Viewed 3058 times
-
Save, export and share
- 2:08
- Viewed 3032 times
-
Check Accessibility in Word
- 1:42
- Viewed 3027 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 3014 times
-
Track changes online
- 3:14
- Viewed 3008 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2975 times
-
Edit document with natural gestures
- 0:34
- Viewed 2967 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2966 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2937 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2933 times
-
Accessibility in Word
- 2:29
- Viewed 2904 times
-
Design considerations for orientation
- 2:00
- Viewed 2901 times
-
How things are organized
- 2:00
- Viewed 2900 times
-
A first look at Word 2016
- 3:16
- Viewed 2890 times
-
Insert and customize a footnote
- 3:04
- Viewed 2884 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2864 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2822 times
-
A closer look at the ribbon
- 3:54
- Viewed 2803 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2789 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2789 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2785 times
-
Create and print labels
- 3:05
- Viewed 2739 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2659 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2653 times
-
Advanced tables of contents
- 3:15
- Viewed 2629 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2604 times
-
Get going fast
- 1:44
- Viewed 2589 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2589 times
-
Print letters with mail merge
- 4:02
- Viewed 2587 times
-
Pin your important files
- 0:34
- Viewed 2585 times
-
Custom margin - Default margin
- 1:06
- Viewed 2563 times
-
Add formatting to a TOC
- 3:48
- Viewed 2550 times
-
Start working together in a document
- 2:03
- Viewed 2545 times
-
Changing existing styles
- 1:08
- Viewed 2537 times
-
Track changes
- 2:34
- Viewed 2529 times
-
Work together in real time
- 1:40
- Viewed 2515 times
-
Customize track changes
- 2:18
- Viewed 2465 times
-
Styles
- 1:49
- Viewed 2460 times
-
Improved version history
- 0:56
- Viewed 2298 times
-
Working with watermarks
- 2:48
- Viewed 2295 times
-
Custom margin
- 1:59
- Viewed 2287 times
-
Creating Styles
- 1:03
- Viewed 2254 times
-
Introducing to Word
- 01:00
- Viewed 310 times
-
Create an app from a list
- 01:18
- Viewed 3 times
-
Automate processes with Power Automate
- 01:49
- Viewed 3 times
-
Creating a Power BI report from a list
- 02:01
- Viewed 4 times
-
Using custom views
- 01:52
- Viewed 3 times
-
Exporting your data
- 01:33
- Viewed 3 times
-
Create a calculated column
- 01:38
- Viewed 4 times
-
Highlight your data with conditional formatting
- 00:01:23
- Viewed 3 times
-
Creating different forms
- 01:30
- Viewed 4 times
-
Create a data entry form
- 02:08
- Viewed 4 times
-
Send an email with Power Apps and Outlook
- 05:08
- Viewed 37 times
-
First steps with the patch function
- 04:17
- Viewed 31 times
-
Create dynamic filters with named formulas
- 04:57
- Viewed 33 times
-
Define centralized visibility rules
- 02:28
- Viewed 38 times
-
Dynamic color palette with named formulas
- 03:53
- Viewed 39 times
-
Introduction to named formulas
- 03:45
- Viewed 30 times
-
First steps with variables
- 04:26
- Viewed 30 times
-
Create new entries
- 03:25
- Viewed 27 times
-
Easily edit your data
- 03:27
- Viewed 26 times
-
Add a form to your app
- 02:43
- Viewed 31 times
-
Customize data display
- 03:55
- Viewed 27 times
-
Prepare your dynamic galleries
- 03:27
- Viewed 25 times
-
Reusable components
- 04:16
- Viewed 40 times
-
Structure your layout
- 04:13
- Viewed 29 times
-
Master containers
- 05:48
- Viewed 29 times
-
Optimize large data processing
- 04:43
- Viewed 28 times
-
Galleries : a first look
- 02:59
- Viewed 28 times
-
Add and manage data sources
- 02:58
- Viewed 30 times
-
Controls explained and applied
- 02:41
- Viewed 26 times
-
The Power Apps interface
- 02:35
- Viewed 32 times
-
Why choose Power Apps?
- 01:36
- Viewed 29 times
-
Instant alerts tailored to your activities
- 01:53
- Viewed 55 times
-
Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 52 times
-
Easy sharing with your team or organization
- 01:12
- Viewed 54 times
-
Relevant views to highlight your information
- 01:52
- Viewed 63 times
-
Clear insights through filters and sorting
- 02:06
- Viewed 47 times
-
A well-structured form for easy entry
- 01:17
- Viewed 58 times
-
The right column type for each data set
- 02:35
- Viewed 49 times
-
Custom columns to match your needs
- 02:09
- Viewed 48 times
-
Smooth updates and management for any list
- 01:06
- Viewed 53 times
-
Simple ways to add data to your list
- 01:06
- Viewed 50 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 51 times
-
A fully custom list built from scratch
- 01:34
- Viewed 53 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 56 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 61 times
-
The essentials of the Lists interface
- 02:01
- Viewed 52 times
-
The key reasons to use Microsoft Lists
- 02:01
- Viewed 54 times
-
Introduction to PowerBI
- 00:60
- Viewed 317 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 306 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 299 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 330 times
-
Introduction to Planner
- 00:56
- Viewed 312 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 446 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 314 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 450 times
-
Introduction to Sway
- 01:53
- Viewed 394 times
-
Introducing to Word
- 01:00
- Viewed 310 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 286 times
-
Create a call group
- 01:15
- Viewed 478 times
-
Use call delegation
- 01:07
- Viewed 246 times
-
Assign a delegate for your calls
- 01:08
- Viewed 452 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 270 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 262 times
-
Manage advanced call notifications
- 01:29
- Viewed 262 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 406 times
-
Block unwanted calls
- 01:24
- Viewed 298 times
-
Disable all call forwarding
- 01:09
- Viewed 289 times
-
Manage a call group in Teams
- 02:01
- Viewed 297 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 243 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 255 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 267 times
-
Manage voicemail messages
- 01:55
- Viewed 404 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 446 times
-
Customize your voicemail greeting
- 02:17
- Viewed 245 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 316 times
-
Manage simultaneous calls
- 01:52
- Viewed 281 times
-
Support third-party apps during calls
- 01:53
- Viewed 433 times
-
Add participants quickly and securely
- 01:37
- Viewed 266 times
-
Configure call privacy and security settings
- 02:51
- Viewed 262 times
-
Manage calls on hold
- 01:20
- Viewed 259 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 269 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 256 times
Objectifs :
This course aims to enhance your understanding of mail merge in Microsoft Word, specifically focusing on the use of field codes to format data, such as adding commas to numerical fields. By the end of this course, you will be able to utilize field codes effectively to customize your mail merge outputs.
Chapitres :
-
Introduction to Mail Merge
Mail merge is a powerful tool in Microsoft Word that allows you to create personalized documents for multiple recipients. If you frequently use mail merge in your business, this course is tailored for you. While the basic functions are straightforward, there are advanced techniques that can enhance your results. -
Understanding Field Codes
Field codes are placeholders in Word that allow for dynamic content generation. They are not limited to mail merge; they also include elements like page numbers and automatic tables of contents. By default, field codes are hidden, but you can toggle their visibility using the keyboard shortcut ALT + F9. -
Using Field Codes for Number Formatting
One common issue with mail merge is the formatting of numerical fields, such as the mileage field, which may not include commas. To address this, you can use field codes to apply specific formatting. The basic field code for mileage is MERGEFIELD Mileage. To add number formatting, you need to include a switch in the field code. -
Applying a Picture Switch
To format the mileage field with commas, you will type a switch directly in the field code. After 'Mileage', press space, then type '\#' followed by a space. In quotation marks, enter '###,###'. This switch tells Word how to format the numbers. After making these changes, press ALT + F9 to view the field code and F9 to update it, revealing the formatted result with commas. -
Exploring Field Code Documentation
For further learning, you can access documentation that details various field codes, their properties, and available switches. This resource provides examples and guidance on how to effectively use field codes in your documents. -
Conclusion
Field codes may not be necessary for everyone, but they are invaluable for those looking to customize their mail merge outputs beyond basic commands. By investing time in understanding and experimenting with field codes, you can significantly enhance the quality of your documents.
FAQ :
What is the purpose of using field codes in mail merge?
Field codes allow users to customize how data is displayed in a mail merge, such as formatting numbers with commas or other specific styles that are not available through standard Word commands.
How do I toggle field codes on and off in Word?
You can toggle field codes on and off by pressing the keyboard shortcut ALT + F9. This will switch between viewing the field codes and their results.
What is a picture switch in Word?
A picture switch is a specific type of switch used in field codes that allows you to define how numbers should be formatted, such as adding commas or other formatting options.
Can I use field codes without any coding knowledge?
While basic use of field codes can be done through Word commands, more advanced formatting and customization may require some research and experimentation with coding techniques.
Where can I find more information about field codes in Word?
You can find detailed information about field codes, including their properties and available switches, in the Microsoft Word documentation or reference links provided within the application.
Quelques cas d'usages :
Customizing Invoice Formats
A business can use field codes in mail merge to customize invoice formats, ensuring that numerical values such as totals and taxes are displayed with commas for better readability.
Creating Personalized Letters
Using mail merge with field codes, a company can create personalized letters that include formatted dates and numbers, enhancing the professionalism of their correspondence.
Generating Reports with Specific Formatting
Field codes can be applied in generating reports where specific number formats are required, such as financial reports that need to display figures with commas for thousands.
Automating Marketing Campaigns
In marketing, field codes can be used to automate the creation of personalized emails that include formatted data, improving engagement and clarity for recipients.
Streamlining Data Entry Processes
Field codes can help streamline data entry processes in organizations by allowing users to format and display data correctly in bulk documents, reducing errors and improving efficiency.
Glossaire :
Mail Merge
A process in Microsoft Word that allows users to create multiple documents at once by combining a template with a data source, such as a list of names and addresses.
Field Code
Placeholders in Word that represent data to be inserted automatically, such as merge fields, page numbers, or tables of contents. They can be toggled on and off using the keyboard shortcut ALT + F9.
Switch
A code added to a field code that modifies its behavior or appearance, such as formatting numbers in a specific way.
Picture Switch
A type of switch that provides a specific format for displaying numbers or other data in Word, using placeholders represented by number signs.
Placeholder
A symbol or text in a document that indicates where specific data will be inserted, such as the number signs in a picture switch.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise