Shift - How to Copy a Schedule Video

In this video, you will learn how to copy a schedule using Microsoft 365. The video covers the process of copying recurring tasks, whether they are daily or weekly, and recreating them for the following week or any desired date.
It is important to note that the system only allows you to change the date of the copy, not the final date.
Therefore, be specific with the dates you want to copy from.
This tutorial will help you efficiently manage and duplicate schedules in Microsoft 365.

0:39
2291 views

Objectifs :

Understand how to copy recurring tasks in the system and manage their scheduling effectively.

Chapitres :

Introduction to Recurring Tasks
Recurring tasks are essential for maintaining consistency in daily or weekly activities. This feature allows users to streamline their workflow by easily replicating tasks for future dates.
Copying Recurring Tasks
The system provides a straightforward method to copy recurring tasks. Users can select a task and choose to recreate it for the following week or any specific date they prefer. This functionality is particularly useful for tasks that need to be repeated regularly.
Important Considerations
When copying tasks, it is crucial to be aware of the following points: - **Final Date Restrictions**: The system does not allow changes to the final date of the original task. Users can only modify the date for the copied task. - **Specificity in Dates**: Ensure that you are specific about the dates you wish to copy from to avoid any confusion or errors in scheduling.
Practical Example
For instance, if you have a weekly meeting scheduled every Monday, you can easily copy this meeting to the next week or any other date. Simply select the meeting, choose the copy option, and specify the desired date for the new occurrence.
Conclusion
Copying recurring tasks is a valuable feature that enhances productivity. By understanding how to effectively manage these tasks, users can ensure that their schedules remain organized and efficient.

FAQ :

What is a recurring task?

A recurring task is a task that is scheduled to happen repeatedly, such as every day or every week.

How can I copy a recurring task?

You can copy a recurring task by selecting the task and choosing the option to recreate it for a future date, such as the following week.

Can I change the final date of a copied task?

No, the system does not allow you to change the final date of the original task; you can only change the date of the copy.

What should I consider when copying tasks?

Be specific with the dates you want to copy from, as the system will only allow you to adjust the date of the copied task.

Quelques cas d'usages :

Weekly Team Meetings

A project manager can set up a weekly team meeting as a recurring task. By copying this task to the following week, they ensure that all team members are reminded of the meeting without having to create it from scratch each time.

Daily Reporting

An employee responsible for daily reporting can copy their reporting task to the next day. This saves time and ensures consistency in reporting without needing to redefine the task each day.

Monthly Budget Review

A finance team can set a monthly budget review as a recurring task. By copying this task to the next month, they maintain a regular review schedule, improving financial oversight and planning.

Glossaire :

Recurring Task

A task that is repeated at regular intervals, such as daily or weekly.

Copying Tasks

The process of duplicating a task to recreate it for a future date.

Final Date

The last date by which a task must be completed. In this context, it cannot be changed when copying tasks.

Specific Dates

Exact dates that a user selects for copying tasks, which must be clearly defined.

00:00:00

If there is a recurring task,

00:00:04

whether it is a daily or weekly one,

00:00:08

the system allows you to copy such

00:00:11

tasks and recreate it, by

00:00:13

default to the following week

00:00:17

or to any date you see fit.

00:00:20

Be careful, Shifts does

00:00:23

not allow you to change the

00:00:26

final date, only the date

00:00:29

of the copy, so be specific with

00:00:32

the dates you want to copy from.

00:00:00

إذا كانت هناك مهمة متكررة،

00:00:04

سواء كان يوميا أو أسبوعيا،

00:00:08

النظام يسمح لك لنسخ مثل هذه

00:00:11

المهام وإعادة إنشائها، بواسطة

00:00:13

الافتراضي إلى الأسبوع التالي

00:00:17

أو إلى أي تاريخ تراه مناسبا.

00:00:20

كن حذرا، التحولات لا

00:00:23

لا تسمح لك بتغيير

00:00:26

التاريخ النهائي، التاريخ فقط

00:00:29

للنسخة، لذا كن محددا مع

00:00:32

التواريخ التي تريد نسخها منها.

00:00:00

Wenn es eine wiederkehrende Aufgabe gibt,

00:00:04

unabhängig davon, ob es sich um eine tägliche oder wöchentliche handelt,

00:00:08

Das System ermöglicht es Ihnen, solche zu kopieren

00:00:11

Aufgaben und erstellen Sie sie neu, indem Sie

00:00:13

Standardeinstellung für die folgende Woche

00:00:17

oder zu einem beliebigen Datum, das Sie für richtig halten.

00:00:20

Seien Sie vorsichtig, Shifts tut

00:00:23

Es ist Ihnen nicht gestattet, die

00:00:26

Enddatum, nur das Datum

00:00:29

der Kopie, also seien Sie spezifisch mit

00:00:32

die Daten, von denen Sie kopieren möchten.

00:00:00

Si hay una tarea recurrente,

00:00:04

ya sea diario o semanal,

00:00:08

El sistema le permite copiar dicho

00:00:11

tareas y recrearlo, por

00:00:13

predeterminado a la semana siguiente

00:00:17

o a cualquier fecha que creas conveniente.

00:00:20

Ten cuidado, Shifts lo hace

00:00:23

no se le permite cambiar el

00:00:26

fecha final, sólo la fecha

00:00:29

de la copia, así que sea específico con

00:00:32

las fechas de las que desea copiar.

00:00:00

Jika ada tugas yang berulang,

00:00:04

Apakah itu yang harian atau mingguan,

00:00:08

Sistem ini memungkinkan Anda untuk menyalin

00:00:11

tugas dan menciptakannya kembali, dengan

00:00:13

default ke minggu berikutnya

00:00:17

atau pada tanggal berapa pun yang Anda inginkan.

00:00:20

Hati-hati, shift tidak

00:00:23

Tidak memungkinkan Anda untuk mengubah

00:00:26

tanggal terakhir, hanya tanggal

00:00:29

dari salinan, jadi spesifiklah dengan

00:00:32

tanggal yang ingin Anda salin.

00:00:00

Se c'è un'attività ricorrente,

00:00:04

che sia giornaliero o settimanale,

00:00:08

Il sistema consente di copiare tali copie

00:00:11

e ricrearlo, da

00:00:13

impostazione predefinita per la settimana successiva

00:00:17

o a qualsiasi data tu ritenga opportuno.

00:00:20

Fai attenzione, Shifts lo fa

00:00:23

non consentono di modificare la

00:00:26

data finale, solo la data

00:00:29

della copia, quindi sii specifico con

00:00:32

le date da cui si desidera copiare.

00:00:00

定期的なタスクがある場合は、

00:00:04

毎日でも週刊でも、

00:00:08

システムでは、このようなコピーを行うことができます

00:00:11

タスクを実行し、それを再作成します。

00:00:13

次の週にデフォルト設定

00:00:17

またはあなたが合うと思う任意の日付に。

00:00:20

注意してください、シフトは

00:00:23

変更を許可しない

00:00:26

最終日(日付のみ)

00:00:29

コピーのので、特定の

00:00:32

コピー元の日付。

00:00:00

Als er een terugkerende taak is,

00:00:04

of het nu gaat om een dagelijkse of wekelijkse,

00:00:08

het systeem stelt u in staat om dergelijke

00:00:11

taken en recreëren, door

00:00:13

standaard naar de volgende week

00:00:17

of op elke datum die u geschikt acht.

00:00:20

Wees voorzichtig, Shifts doet

00:00:23

u niet toestaan om de

00:00:26

einddatum, alleen de datum

00:00:29

van de kopie, dus wees specifiek met

00:00:32

de datums waarvan u wilt kopiëren.

00:00:00

Se houver uma tarefa recorrente,

00:00:04

seja um dia-a-dia ou semanal,

00:00:08

o sistema permite-lhe copiar tal

00:00:11

tarefas e recriá-lo, por

00:00:13

incumprimento para a semana seguinte

00:00:17

ou a qualquer data que asseixe.

00:00:20

Cuidado, turnos faz

00:00:23

não permitir que mude o

00:00:26

data final, apenas a data

00:00:29

da cópia, por isso seja específico com

00:00:32

as datas de que quer copiar.

00:00:00

Yinelenen bir görev varsa,

00:00:04

günlük veya haftalık olsun,

00:00:08

Sistem, bu tür bir

00:00:11

görevleri ve yeniden oluşturma

00:00:13

varsayılan olarak bir sonraki hafta

00:00:17

veya uygun gördüğünüz herhangi bir tarihe kadar.

00:00:20

Dikkatli ol, Shifts yapar.

00:00:23

değiştirmenize izin vermiyor

00:00:26

son tarih, sadece tarih

00:00:29

bu nedenle, kopyanın

00:00:32

kopyalamak istediğiniz tarihleri.

00:00:00

Nếu có một nhiệm vụ định kỳ,

00:00:04

Cho dù đó là hàng ngày hay hàng tuần,

00:00:08

Hệ thống cho phép bạn sao chép như vậy

00:00:11

nhiệm vụ và tái tạo nó, bằng cách

00:00:13

mặc định cho tuần tiếp theo

00:00:17

Hoặc bất kỳ ngày nào bạn thấy phù hợp.

00:00:20

Hãy cẩn thận, Shifts làm

00:00:23

Không cho phép bạn thay đổi

00:00:26

Ngày cuối cùng, chỉ ngày

00:00:29

của bản sao, vì vậy hãy cụ thể với

00:00:32

những ngày bạn muốn sao chép.

00:00:00

如果有重複性任務，

00:00:04

無論是每天還是每週一次，

00:00:08

系統允許您複製此類

00:00:11

任務並重新創建它，

00:00:13

預設為下周

00:00:17

或您認為合適的任何日期。

00:00:20

要小心，班次確實如此

00:00:23

不允許您更改

00:00:26

最終日期，只有日期

00:00:29

的副本，因此請具體使用

00:00:32

要從中複製的日期。

00:00:00

되풀이 작업이 있는 경우

00:00:04

일일 또는 주간 이든,

00:00:08

시스템은 이러한 복사 할 수 있습니다

00:00:11

작업 및 다시 작성, 에 의해

00:00:13

다음 주에 기본값

00:00:17

또는 당신이 적합하다고 보이는 날짜에.

00:00:20

주의, 교대는

00:00:23

변경할 수 없습니다.

00:00:26

최종 날짜, 날짜만

00:00:29

사본의 경우,

00:00:32

복사할 날짜입니다.

00:00:00

如果有重复性任务，

00:00:04

无论是每天还是每周一次，

00:00:08

系统允许您复制此类

00:00:11

任务并重新创建它，

00:00:13

默认为下周

00:00:17

或您认为合适的任何日期。

00:00:20

要小心，班次确实如此

00:00:23

不允许您更改

00:00:26

最终日期，只有日期

00:00:29

的副本，因此请具体使用

00:00:32

要从中复制的日期。

00:00:00

Dacă există o activitate recurentă,

00:00:04

fie că este una zilnică sau săptămânală,

00:00:08

sistemul vă permite să copiați astfel de

00:00:11

sarcini și recreați-l, de către

00:00:13

implicit pentru săptămâna următoare

00:00:17

sau la orice dată pe care o considerați de cuviință.

00:00:20

Fii atent, Shifts nu

00:00:23

nu vă permit să schimbați

00:00:26

data finală, numai data

00:00:29

a copiei, astfel încât să fie specifice cu

00:00:32

datele din care doriți să copiați.

00:00:00

Se houver uma tarefa recorrente,

00:00:04

se é diário ou semanal,

00:00:08

o sistema permite que você copie tais

00:00:11

tarefas e recriá-lo, por

00:00:13

padrão para a semana seguinte

00:00:17

ou para qualquer data que você achar melhor.

00:00:20

Tenha cuidado, Shifts faz

00:00:23

não permitir que você mude o

00:00:26

data final, apenas a data

00:00:29

da cópia, por isso seja específico com

00:00:32

as datas que você deseja copiar.

00:00:00

Если есть повторяющаяся задача,

00:00:04

будь то ежедневный или еженедельный,

00:00:08

система позволяет копировать такие

00:00:11

задачи и воссоздать его, по

00:00:13

По умолчанию используется следующая неделя

00:00:17

или на любую дату, которую вы считаете подходящей.

00:00:20

Будьте осторожны, Shifts делает

00:00:23

Не позволяет изменить

00:00:26

окончательная дата, только дата

00:00:29

копии, поэтому будьте конкретны с

00:00:32

даты, из которых вы хотите скопировать.

00:00:00

ถ้ามีงานที่เกิดประจํา

00:00:04

ไม่ว่าจะเป็นรายวันหรือรายสัปดาห์

00:00:08

ระบบช่วยให้คุณสามารถคัดลอกดังกล่าว

00:00:11

งานและสร้างมันขึ้นมาใหม่โดย

00:00:13

ค่าเริ่มต้นเป็นสัปดาห์ถัดไป

00:00:17

หรือวันที่คุณเห็นสมควร

00:00:20

ระวังนะ ชิฟส์

00:00:23

ไม่อนุญาตให้คุณเปลี่ยน

00:00:26

วันที่สุดท้าย เฉพาะวันที่

00:00:29

ของสําเนา, ดังนั้นจงเฉพาะกับ

00:00:32

วันที่ที่คุณต้องการคัดลอกมา

00:00:00

Ako postoji periodični zadatak,

00:00:04

bilo da se radi o dnevnom ili nedeljnom,

00:00:08

sistem vam omogućava da kopirate takve

00:00:11

zadatke i ponovo ih kreiraju, tako što ćete

00:00:13

podrazumevano za sledeću sedmicu

00:00:17

ili do bilo kog datuma za koji vidite da odgovara.

00:00:20

Budi oprezan, Shifts ima

00:00:23

ne dozvoljavajući vam da promenite

00:00:26

konačan datum, samo datum

00:00:29

kopije, zato budite precizniji sa

00:00:32

datume iz kojih želite da kopirate.

00:00:00

Jeśli istnieje powtarzające się zadanie,

00:00:04

czy jest to dzienny czy tygodniowy,

00:00:08

system umożliwia kopiowanie takich

00:00:11

zadania i odtwórz je, przez

00:00:13

domyślnie na następny tydzień

00:00:17

lub do dowolnego terminu, który uznasz za stosowne.

00:00:20

Uważaj, Shifts to robi

00:00:23

nie pozwalają na zmianę

00:00:26

Data ostateczna, tylko data

00:00:29

kopii, więc bądź konkretny

00:00:32

daty, z których chcesz skopiować.

00:00:00

Ha van egy ismétlődő feladat,

00:00:04

akár napi, akár heti,

00:00:08

a rendszer lehetővé teszi az ilyen másolást

00:00:11

feladatokat és újjáépítse azt,

00:00:13

alapértelmezés szerint a következő hétre

00:00:17

vagy bármely időpontra, amelyet megfelelőnek tart.

00:00:20

Légy óvatos, a Shifts igen

00:00:23

nem engedik meg, hogy megváltoztassa a

00:00:26

végső dátum, csak a dátum

00:00:29

a példányról, tehát legyen konkrét

00:00:32

azokat a dátumokat, amelyekről másolni szeretne.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This video is part of the following courses

1944 Views

Microsoft Shift Video Training - Getting Started with Microsoft Shift

Learn how to use Microsoft Shift: the user-friendly schedule management tool linked to your Office 365. Create a team schedule, modify it, s...

ALL COURSES