Sway - Formatting a Sway created from a file Tutorial

In this video, you will learn about Microsoft Sway and how to format a Sway created from a file.
The video covers the process of adding titles, headings, texts, images, and videos to your Sway.
You can insert content from your computer, OneDrive, or YouTube.
Organizing your items in a group is also demonstrated.
The video emphasizes the importance of checking how your Sway will look when viewed by others and provides options for sharing your creation on social media platforms or through embedded links.
This tutorial will help you optimize your Sway formatting skills and enhance your SEO visibility.

2:18
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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on organizing an imported presentation using Sway, focusing on the manipulation of cards, grouping images and texts, and utilizing various slideshow features.

Chapitres :

Introduction to Organizing Presentations
In this section, we will explore how to effectively organize an imported presentation in Sway. The goal is to enhance the visual structure and flow of your presentation by utilizing different card types and grouping functionalities.
Understanding Card Structures
When working with imported presentations, you may encounter cards with different structures. For instance, you might have image cards and text cards that need to be organized cohesively. To begin, you can drag an image card into a designated box, which will embed the image within the presentation.
Grouping Texts and Images
To improve the presentation's readability, consider copying and pasting texts to group them on the same card. This method allows for a smoother transition between ideas rather than jumping from card to card. Additionally, you can group images by dragging two image cards together, which will automatically create a group.
Changing Group Types
Once a group is created, you have the option to change its type. There are several grouping options available: - **Automatic Group**: Places images side by side. - **Stack Feature**: Allows users to scroll through images one after the other. - **Grid Layout**: Organizes images into a grid format, which is particularly useful when you have multiple images.
Utilizing Slideshow Features
Sway offers three types of slideshows to enhance your presentation: 1. **Scrolling Slideshow**: Enables users to scroll through images seamlessly. 2. **Thumbnail Slideshow**: Displays images as thumbnails, ideal for continuous image presentations. 3. **Comparison Feature**: Allows for side-by-side comparison by dragging and dropping images.
Formatting Imported Charts
If you have imported a chart as an image, it is essential to format it correctly within your Sway presentation. This ensures that the chart is visually appealing and easy to understand for your audience.
Conclusion
In summary, organizing an imported presentation in Sway involves understanding card structures, effectively grouping texts and images, and utilizing various slideshow features. By following these guidelines, you can create a more engaging and visually appealing presentation that effectively communicates your message.

FAQ :

How do I organize an imported presentation?

You can organize an imported presentation by dragging and dropping cards into designated areas, grouping similar content, and choosing different layout options for better presentation.

What is the purpose of grouping cards?

Grouping cards allows you to combine related content, making it easier to present and view information cohesively.

What are the different types of slideshows available?

There are three types of slideshows: one that allows scrolling through images, one that displays images as thumbnails, and a comparison feature for side-by-side viewing.

Can I edit the cards after importing a presentation?

Yes, you can edit the different cards after importing a presentation, allowing you to format and arrange content as needed.

What does the stack feature do?

The stack feature allows you to scroll through images one at a time, providing a focused viewing experience.

Quelques cas d'usages :

Creating a Marketing Presentation

Use the card organization and grouping features to create a visually appealing marketing presentation that highlights product images and descriptions effectively.

Educational Slide Decks

Organize educational content by grouping related text and images, making it easier for students to follow along during presentations.

Comparative Analysis Reports

Utilize the comparison feature to present data side by side, allowing for clear visual comparisons in reports or presentations.

Portfolio Showcases

Create a portfolio by grouping images and descriptions of your work, using the grid layout for a clean and professional presentation.

Event Recaps

Compile images and texts from an event into a cohesive presentation, using the slideshow feature to narrate the event's highlights.

Glossaire :

Card

A card is a distinct unit within a presentation that can contain various types of content, such as images or text.

Drag and Drop

A user interface action that allows users to select an item and move it to a different location by clicking and holding the mouse button.

Group

A collection of cards that are combined to display content together, allowing for better organization and presentation.

Stack Feature

A presentation option that allows users to scroll through images one after the other, creating a sequential viewing experience.

Grid

A layout option that organizes images into a structured grid format, allowing for a neat and organized display.

Slideshow

A presentation format that allows users to view images in a sequence, with different styles such as scrolling or thumbnail views.

Comparison Feature

A functionality that enables users to drag and drop elements to compare them side by side.

00:00:07

Here, for example, we have two different cards that don’t have the same structure.

00:00:12

I will drag the image card into this box here.

00:00:15

The image will be embedded directly in the heading.

00:00:18

Likewise, for the images and texts, I can group the text cards together

00:00:22

by dragging and dropping them where I want them to be.

00:00:27

Here, however, I have several text cards.

00:00:30

When viewing the presentation, I notice that

00:00:32

I am going from card to card, and not from line to line.

00:00:37

You can therefore copy and paste texts

00:00:39

to group them together on the same card.

00:00:43

Here, I can group these two images

00:00:45

by putting the two cards one on top of the other.

00:00:47

A group will then be created automatically.

00:00:50

And you can change the group type by choosing

00:00:52

one of the various options found here.

00:00:55

The automatic group simply places both images side by side.

00:01:01

With the stack feature that we discussed earlier, you can scroll through

00:01:05

the images one after the other when you click on them.

00:01:13

The grid organises images into a grid.

00:01:17

Here, we only have two images, so one goes below the other.

00:01:25

Here, there are three types of Slideshows.

00:01:28

The first one allows you to scroll through the images.

00:01:37

The second one adds the images as thumbnails,

00:01:46

and the third one is useful

00:01:48

when you have continuous images.

00:01:59

Finally, the Comparison feature allows you

00:02:01

to drag and drop a line to compare two images that way.

00:02:07

This chart here has been imported as an image.

00:02:11

This is how to format your Sway created from a file

00:02:14

and how to edit the different cards afterwards.

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