SharePoint (Modern Sites) - Define site storage limits Tutorial

Learn how to define site storage limits in Microsoft SharePoint. As an admin, you can ensure that SharePoint sites use only the storage they need. Find out how to access the SharePoint Admin Center and modify the settings to set storage limits for each site. Watch now to optimize your organization's storage usage!

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Objectifs :

Understand how to manage storage limits for SharePoint sites as an admin, including setting manual limits and creating new sites with specific storage allocations.

Chapitres :

  1. Introduction to SharePoint Storage Management
    In organizations using Microsoft SharePoint, it is common to find that many sites have a storage capacity that exceeds their actual needs. As an admin, it is crucial to manage these storage limits effectively to optimize resource usage.
  2. Accessing the SharePoint Admin Center
    To begin managing storage limits, navigate to the SharePoint Admin Center. This can be done by accessing the settings menu within the admin interface.
  3. Defining Site Storage Limits
    Once in the settings menu, you will find the option to define site storage limits. By default, the setting is on 'automatic', allowing sites to use as much storage as they need. To change this, select the 'manual' option and save your changes.
  4. Editing Storage Limits for Active Sites
    After setting the storage management to manual, you can manage individual sites. Go to 'Active Sites' where you can select any SharePoint site. By clicking on the edit option, you can adjust the storage limit for that specific site.
  5. Creating a New SharePoint Site
    As an admin, you also have the ability to create new SharePoint sites. For example, you might want to create a communication site for crisis management. Choose a suitable template, assign an owner (e.g., Steven), and from this screen, you can define a specific storage limit for the new site.
  6. Important Considerations
    It is important to note that the storage limits are set by the admin and not by the end users. This means that users will not have the ability to change or influence the storage limits assigned to their sites.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and storage within organizations. It allows teams to share information, manage projects, and access resources from anywhere.

How can I set storage limits for SharePoint sites?

To set storage limits, go to the SharePoint Admin Center, navigate to the settings menu, and change the site storage limits from automatic to manual. You can then specify limits for individual sites.

Can users change their SharePoint site storage limits?

No, the storage limits are set by the admin and cannot be changed by the end users. Admins have full control over the storage allocation for each site.

What is the difference between automatic and manual storage limits?

Automatic storage limits allow sites to use as much storage as needed, while manual limits restrict the amount of storage that can be used based on the admin's specifications.

What is an Active Site in SharePoint?

An Active Site refers to any SharePoint site that is currently in use and operational within the organization, which can be managed by the admin.

Quelques cas d'usages :

Managing Storage for Large Teams

In a large organization, an admin can set specific storage limits for different teams based on their needs. For example, a marketing team may require more storage for media files, while a finance team may need less. This helps in optimizing storage usage and preventing unnecessary costs.

Creating a New Communication Site

An admin can create a new communication site for crisis management, allowing teams to share important updates and resources. During the setup, the admin can define a specific storage limit to ensure that the site does not exceed the allocated space, maintaining control over storage resources.

Monitoring Storage Usage

Admins can regularly monitor the storage usage of active sites to identify any that are nearing their limits. This proactive approach allows for timely adjustments to storage limits or the creation of additional sites as needed.

Optimizing SharePoint for Project Management

In project management, an admin can set storage limits for project-specific SharePoint sites, ensuring that each project has the necessary resources without over-allocating storage. This helps in maintaining organization-wide storage efficiency.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

SharePoint Admin Center

A web-based interface that allows administrators to manage SharePoint sites, settings, and user permissions within an organization.

Site Storage Limits

The maximum amount of storage space allocated to a SharePoint site, which can be set by an administrator to control how much data can be stored.

Active Sites

The list of currently operational SharePoint sites within an organization that can be managed by administrators.

Communication Site

A type of SharePoint site designed for sharing information and news across an organization, often used for broader communication purposes.

Admin

Short for administrator, a person responsible for managing and overseeing the operation of a system or platform, including user permissions and settings.

résultat(s)
00:00:00
Since Microsoft SharePoint has been
00:00:02
deployed in your organization as an admin,
00:00:05
you realize that many SharePoint
00:00:07
sites have a storage capacity much
00:00:09
bigger than they actually need to.
00:00:12
What can you do about it?
00:00:15
Start by going to the SharePoint
00:00:18
Admin Center into the settings menu.
00:00:21
Once here you can define site storage limits.
00:00:26
A simple left click we can see that
00:00:29
by default it is on automatic.
00:00:31
Let sites use as much of your
00:00:35
organization's storage as they need
00:00:37
if I set it to manual and now save it.
00:00:41
As an admin I can now go to sites.
00:00:45
Active Sites.
00:00:47
And can do two different things.
00:00:51
I can select any SharePoint site.
00:00:54
And if I go to the edit port.
00:00:58
I can now edit the storage limit.
00:01:02
I can also should I wish to
00:01:05
create a new SharePoint site.
00:01:07
Let's create a communication site.
00:01:12
Crisis management will do.
00:01:14
Let's use a template, a name.
00:01:18
Steven will be the owner.
00:01:24
And from this screen I can
00:01:26
define a specific storage limit.
00:01:28
Be careful, the definition of
00:01:30
set limit is only being done by
00:01:33
the admin and not by the user.
00:01:35
The final user will not have a say in that.

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résultat(s)
00:00:00
Desde que o Microsoft SharePoint tem sido
00:00:02
implantado na sua organização como administrador,
00:00:05
percebe que muitos SharePoint
00:00:07
os sites têm uma capacidade de armazenamento muito
00:00:09
maiores do que realmente precisam.
00:00:12
O que é que pode fazer a respeito?
00:00:15
Comece por ir ao SharePoint
00:00:18
Centro de administração no menu de definições.
00:00:21
Uma vez aqui, pode definir limites de armazenamento no local.
00:00:26
Um simples clique esquerdo podemos ver que
00:00:29
por predefinição está em automático.
00:00:31
Deixe que os sites usem tanto do seu
00:00:35
armazenamento da organização conforme a necessidade
00:00:37
se o definir como manual e agora guardá-lo.
00:00:41
Como administrador, agora posso ir a sites.
00:00:45
Sites Ativos.
00:00:47
E pode fazer duas coisas diferentes.
00:00:51
Posso seleccionar qualquer site do SharePoint.
00:00:54
E se eu for para a porta de edição.
00:00:58
Agora posso editar o limite de armazenamento.
00:01:02
Posso também, caso deseje
00:01:05
criar um novo site do SharePoint.
00:01:07
Vamos criar um site de comunicação.
00:01:12
A gestão de crises serve.
00:01:14
Vamos usar um modelo, um nome.
00:01:18
Steven será o proprietário.
00:01:24
E a partir deste ecrã eu posso
00:01:26
definir um limite de armazenamento específico.
00:01:28
Cuidado, a definição de
00:01:30
o limite definido só está a ser feito por
00:01:33
pelo administrador e não pelo utilizador.
00:01:35
O utilizador final não terá uma palavra a dizer sobre isso.

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résultat(s)
00:00:00
Poiché Microsoft SharePoint è
00:00:02
implementato nella tua organizzazione come amministratore,
00:00:05
ti rendi conto che molti SharePoint
00:00:07
i siti hanno una capacità di archiviazione molto elevata
00:00:09
più grandi di quanto ne abbiano effettivamente bisogno.
00:00:12
Cosa puoi fare al riguardo?
00:00:15
Inizia accedendo a SharePoint
00:00:18
Admin Center nel menu delle impostazioni.
00:00:21
Una volta qui puoi definire i limiti di archiviazione del sito.
00:00:26
Con un semplice clic con il pulsante sinistro del mouse possiamo vederlo
00:00:29
per impostazione predefinita è automatico.
00:00:31
Consenti ai siti di utilizzare la maggior parte del tuo
00:00:35
lo spazio di archiviazione dell'organizzazione di cui hanno bisogno
00:00:37
se l'ho impostato su manuale e ora lo salvo.
00:00:41
Come amministratore ora posso accedere ai siti.
00:00:45
Siti attivi.
00:00:47
E può fare due cose diverse.
00:00:51
Posso selezionare qualsiasi sito di SharePoint.
00:00:54
E se vado alla porta di modifica.
00:00:58
Ora posso modificare il limite di archiviazione.
00:01:02
Posso farlo anche se lo desidero
00:01:05
creare un nuovo sito di SharePoint.
00:01:07
Creiamo un sito di comunicazione.
00:01:12
La gestione delle crisi andrà bene.
00:01:14
Usiamo un modello, un nome.
00:01:18
Steven sarà il proprietario.
00:01:24
E da questa schermata posso
00:01:26
definire un limite di archiviazione specifico.
00:01:28
Attenzione, la definizione di
00:01:30
il limite impostato viene eseguito solo da
00:01:33
l'amministratore e non dall'utente.
00:01:35
L'utente finale non avrà voce in capitolo.

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résultat(s)
00:00:00
С тех пор как Microsoft SharePoint была
00:00:02
развернут в вашей организации в качестве администратора,
00:00:05
вы понимаете, что многие SharePoint
00:00:07
сайты имеют большой объем памяти
00:00:09
больше, чем им действительно нужно.
00:00:12
Что вы можете с этим сделать?
00:00:15
Начните с перехода в SharePoint
00:00:18
Центр администрирования в меню настроек.
00:00:21
Оказавшись здесь, вы можете определить лимиты хранилища на сайте.
00:00:26
Простым щелчком левой кнопки мыши мы увидим, что
00:00:29
по умолчанию он включен автоматически.
00:00:31
Разрешите сайтам использовать как можно больше ваших
00:00:35
хранилище организации по мере необходимости
00:00:37
если я настрою его в ручном режиме и теперь сохраню.
00:00:41
Как администратор теперь я могу заходить на сайты.
00:00:45
Активные сайты.
00:00:47
И может делать две разные вещи.
00:00:51
Я могу выбрать любой сайт SharePoint.
00:00:54
И если я перейду в порт редактирования.
00:00:58
Теперь я могу изменить лимит хранилища.
00:01:02
Я также могу, если захочу
00:01:05
создать новый сайт SharePoint.
00:01:07
Давайте создадим коммуникационный сайт.
00:01:12
Антикризисное управление подойдет.
00:01:14
Давайте воспользуемся шаблоном, именем.
00:01:18
Стивен будет владельцем.
00:01:24
И с этого экрана я могу
00:01:26
определить конкретный лимит хранения.
00:01:28
Будьте внимательны, определение
00:01:30
установленный лимит осуществляется только
00:01:33
администратором, а не пользователем.
00:01:35
Конечный пользователь не будет иметь права голоса в этом вопросе.

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résultat(s)
00:00:00
Desde que Microsoft SharePoint ha sido
00:00:02
implementado en su organización como administrador,
00:00:05
te das cuenta de que muchos SharePoint
00:00:07
los sitios tienen mucha capacidad de almacenamiento
00:00:09
más grandes de lo que realmente necesitan.
00:00:12
¿Qué puedes hacer al respecto?
00:00:15
Comience por ir al SharePoint
00:00:18
Desde el Centro de administración al menú de configuración.
00:00:21
Una vez aquí, puede definir los límites de almacenamiento del sitio.
00:00:26
Con un simple clic con el botón izquierdo podemos ver que
00:00:29
por defecto está activado automáticamente.
00:00:31
Deje que los sitios usen la mayor cantidad de sus
00:00:35
el almacenamiento de la organización según lo necesiten
00:00:37
si lo configuro en manual y ahora lo guardo.
00:00:41
Como administrador, ahora puedo ir a los sitios.
00:00:45
Sitios activos.
00:00:47
Y puede hacer dos cosas diferentes.
00:00:51
Puedo seleccionar cualquier sitio de SharePoint.
00:00:54
Y si voy al puerto de edición.
00:00:58
Ahora puedo editar el límite de almacenamiento.
00:01:02
También puedo hacerlo si lo deseo
00:01:05
crear un nuevo sitio de SharePoint.
00:01:07
Vamos a crear un sitio de comunicación.
00:01:12
La gestión de crisis servirá.
00:01:14
Usemos una plantilla, un nombre.
00:01:18
Steven será el propietario.
00:01:24
Y desde esta pantalla puedo
00:01:26
definir un límite de almacenamiento específico.
00:01:28
Tenga cuidado, la definición de
00:01:30
establecer un límite solo lo están haciendo
00:01:33
el administrador y no el usuario.
00:01:35
El usuario final no tendrá nada que decir al respecto.

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résultat(s)
00:00:00
Sinds Microsoft SharePoint
00:00:02
geïmplementeerd in uw organisatie als beheerder,
00:00:05
je realiseert je dat veel SharePoint
00:00:07
sites hebben veel opslagcapaciteit
00:00:09
groter dan ze eigenlijk nodig hebben.
00:00:12
Wat kun je eraan doen?
00:00:15
Begin door naar SharePoint te gaan
00:00:18
Admin Center in het instellingenmenu.
00:00:21
Hier kunt u de opslaglimieten voor de site definiëren.
00:00:26
Met een simpele linkerklik kunnen we dat zien
00:00:29
standaard is dit automatisch ingeschakeld.
00:00:31
Laat sites zoveel mogelijk van je gebruiken
00:00:35
de opslag van de organisatie zoals ze nodig hebben
00:00:37
als ik het op handmatig zet en het nu opsla.
00:00:41
Als beheerder kan ik nu naar sites gaan.
00:00:45
Actieve sites.
00:00:47
En kan twee verschillende dingen doen.
00:00:51
Ik kan elke SharePoint-site selecteren.
00:00:54
En als ik naar de bewerkingspoort ga.
00:00:58
Ik kan nu de opslaglimiet bewerken.
00:01:02
Ik kan ook als ik dat wil
00:01:05
maak een nieuwe SharePoint-site.
00:01:07
Laten we een communicatiesite maken.
00:01:12
Crisismanagement is voldoende.
00:01:14
Laten we een sjabloon gebruiken, een naam.
00:01:18
Steven wordt de eigenaar.
00:01:24
En vanaf dit scherm kan ik
00:01:26
definieer een specifieke opslaglimiet.
00:01:28
Wees voorzichtig, de definitie van
00:01:30
de ingestelde limiet wordt alleen gedaan door
00:01:33
de beheerder en niet door de gebruiker.
00:01:35
De eindgebruiker heeft daar niets over te zeggen.

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résultat(s)
00:00:00
Odkąd Microsoft SharePoint jest
00:00:02
wdrożony w organizacji jako administrator,
00:00:05
zdajesz sobie sprawę, że wiele SharePoint
00:00:07
witryny mają dużą pojemność
00:00:09
Większe niż faktycznie potrzebują.
00:00:12
Co możesz z tym zrobić?
00:00:15
Zacznij od przejścia do programu SharePoint
00:00:18
Centrum administracyjne w menu ustawień.
00:00:21
Tutaj możesz zdefiniować limity przechowywania witryny.
00:00:26
Prostym kliknięciem lewym widzimy, że
00:00:29
domyślnie jest włączony automatycznie.
00:00:31
Pozwól witrynom korzystać z jak największej ilości
00:00:35
przechowywanie organizacji zgodnie z potrzebami
00:00:37
jeśli ustawię go na ręczny, a teraz go zapisuję.
00:00:41
Jako administrator mogę teraz wchodzić do witryn.
00:00:45
Aktywne witryny.
00:00:47
I może zrobić dwie różne rzeczy.
00:00:51
Mogę wybrać dowolną witrynę SharePoint.
00:00:54
A jeśli przejdę do portu edycji.
00:00:58
Teraz mogę edytować limit pamięci.
00:01:02
Mogę też, gdybym chciał
00:01:05
utworzyć nową witrynę programu SharePoint.
00:01:07
Stwórzmy stronę komunikacyjną.
00:01:12
Zarządzanie kryzysowe wystarczy.
00:01:14
Użyjmy szablonu, nazwy.
00:01:18
Steven będzie właścicielem.
00:01:24
I z tego ekranu mogę
00:01:26
zdefiniuj określony limit pamięci masowej.
00:01:28
Uważaj, definicja
00:01:30
ustawiony limit jest wykonywany tylko przez
00:01:33
Administrator, a nie przez użytkownika.
00:01:35
Ostateczny użytkownik nie będzie miał w tym nic do powiedzenia.

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résultat(s)
00:00:00
Amióta a Microsoft SharePoint
00:00:02
rendszergazdaként telepítve a szervezetben,
00:00:05
rájössz, hogy sok SharePoint
00:00:07
a helyszínek nagy tárolókapacitással rendelkeznek
00:00:09
Nagyobb, mint amire valójában szükségük van.
00:00:12
Mit tehetsz ellene?
00:00:15
Kezdje a SharePoint-ra való lépéssel
00:00:18
Admin Center a beállítások menübe.
00:00:21
Itt megadhatja a webhely tárolási korlátait.
00:00:26
Egy egyszerű bal kattintással láthatjuk, hogy
00:00:29
alapértelmezés szerint automatikusan be van kapcsolva.
00:00:31
Hagyja, hogy a webhelyek minél többet használjanak
00:00:35
a szervezet tárolása szükség szerint
00:00:37
ha manuálisan állítom, és most elmentem.
00:00:41
Adminisztrátorként most eljuthatok a webhelyekre.
00:00:45
Aktív webhelyek.
00:00:47
És két különböző dolgot tud csinálni.
00:00:51
Bármelyik SharePoint-webhelyet választhatok ki.
00:00:54
És ha megyek a szerkesztési portra.
00:00:58
Most szerkeszthetem a tárolási korlátot.
00:01:02
Azt is tudom, ha szeretném
00:01:05
hozzon létre egy új SharePoint-webhelyet.
00:01:07
Hozzunk létre egy kommunikációs webhelyet.
00:01:12
A válságkezelés megteszi.
00:01:14
Használjunk egy sablont, egy nevet.
00:01:18
Steven lesz a tulajdonos.
00:01:24
És erről a képernyőről tudok
00:01:26
határozzon meg egy konkrét tárolási korlátot.
00:01:28
Legyen óvatos, a meghatározás
00:01:30
a beállított határértéket csak úgy hajtja végre
00:01:33
az adminisztrátor és nem a felhasználó által.
00:01:35
A végfelhasználónak ebben nem lesz beleszólása.

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