Word - Draft Content Based on an Existing Document with Copilot Tutorial

Learn how to draft content based on an existing document with Copilot. Discover how Copilot in Word can generate content from other files, such as Word or PowerPoint files stored on OneDrive, Teams, or SharePoint. Watch this video to learn how to summarize the content of a document, like one about climate change, using Copilot.

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Available in AI - Artificial Intelligence

Objectifs :

This document aims to provide a comprehensive overview of how to utilize the Copilot feature in Microsoft Word for generating content from existing files, specifically focusing on summarizing documents related to climate change and the advantages of the AI assistant Copilot.

Chapitres :

Introduction to Copilot in Word
Copilot in Word is a powerful tool that allows users to generate content from existing files. This feature is particularly useful for creating summaries or extracting key information from documents stored in cloud services like OneDrive, Teams, or SharePoint.
Summarizing Climate Change Documents
To summarize a document on climate change, users can utilize the Copilot prompt. The process begins by either clicking the 'Reference Your Content' button or entering a specific symbol to access the content referencing box. In this box, users can select recently used files or browse through their cloud storage. For instance, if a user has a document in their personal OneDrive, they can easily reference it.
Generating a Structured Summary
Once the document is referenced, the user can express their request by asking for a structured summary. After the content generation is complete, options are available to rephrase the prompt, regenerate another version, or keep the content. For example, a user may choose to add a paragraph discussing the evolution of temperatures related to climate change.
Refining Content Requests
If the initial result is not satisfactory, users can reformulate their requests. For instance, they may specify that they want the information presented in list form. This flexibility allows for tailored content generation that meets the user's needs.
Using Copilot with PowerPoint Presentations
The principles of content generation are not limited to Word documents. Users can also reference PowerPoint presentations to create Word text. For example, if a user has a presentation on Copilot, they can generate a summary highlighting five key points about the advantages of the AI assistant. After generating the content, users can validate the proposal and reference the presentation again to summarize the roles or professions that can benefit from using Copilot.
Conclusion
In conclusion, Copilot serves as an invaluable tool for synthesizing and writing documents quickly and effortlessly. By leveraging existing files and refining requests, users can enhance their productivity and streamline their content creation process.

FAQ :

What is Copilot in Word?

Copilot in Word is an AI assistant that helps users generate content, summarize documents, and improve writing efficiency by utilizing information from other files stored in cloud services like OneDrive, Teams, and SharePoint.

How can I summarize a document using Copilot?

To summarize a document using Copilot, you can use the Reference Your Content button or enter a specific symbol to access the content referencing box. From there, you can select a file from your cloud storage and request a structured summary.

Can Copilot generate content from PowerPoint presentations?

Yes, Copilot can generate content from PowerPoint presentations. You can reference a PowerPoint file to create a summary or extract key points related to the content of the presentation.

What types of files can I use with Copilot?

You can use Word documents, PowerPoint presentations, and other files stored in OneDrive, Teams, or SharePoint with Copilot to generate content or summaries.

How do I refine the content generated by Copilot?

You can refine the content generated by Copilot by rephrasing your prompt, specifying the format you want (e.g., list form), or asking for additional information to be included in the summary.

Quelques cas d'usages :

Summarizing Research Papers

Researchers can use Copilot to quickly generate structured summaries of lengthy research papers stored in OneDrive, allowing them to focus on key findings and implications without reading the entire document.

Creating Presentation Summaries

Professionals preparing for meetings can utilize Copilot to summarize PowerPoint presentations into concise lists of key points, making it easier to communicate essential information to stakeholders.

Drafting Reports

Business analysts can leverage Copilot to draft reports by summarizing data from multiple Word documents, enhancing productivity and ensuring that all relevant information is included.

Generating Content for Proposals

Marketing teams can use Copilot to generate content for proposals by summarizing previous successful projects stored in their cloud files, ensuring consistency and leveraging past successes.

Educational Content Creation

Educators can apply Copilot to create educational materials by summarizing lecture notes and presentations, allowing for the efficient development of study guides and teaching resources.

Glossaire :

Copilot

An AI-powered assistant integrated into Microsoft Word and PowerPoint that helps users generate content, summarize documents, and enhance productivity.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information from any device.

Teams

A collaboration platform from Microsoft that combines workplace chat, video meetings, file storage, and application integration.

Prompt

A request or command given to the Copilot to generate specific content or perform a task.

Structured summary

A concise overview of a document's content, organized in a clear and logical manner.

Editorial content

Written material that is created for publication, which can include articles, summaries, and reports.

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For example,

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to create a summary text about a document.

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Here I have a document dealing with the issue of global warming,

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and I would like to summarize its contents.

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To do this,

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in the co-pilot panel,

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I will either use the paper clip icon

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or type the symbol slash to open the content referencing box.

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In this box,

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I can access files,

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but also emails or meetings.

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By entering part of the title,

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I can find the file I am interested in,

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as long as it is stored online.

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For example,

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in OneDrive or SharePoint.

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I then state my prompt,

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that is my request,

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asking for a structured summary of my file's content.

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Once the content has been generated,

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I can rephrase the prompt.

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Keep the suggestion,

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regenerate another version,

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delete it,

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or,

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as I'm about to do,

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ask to keep the content while adding

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a paragraph about the evolution of temperatures.

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Here I am asking co-pilot to generate a section about how to reduce temperatures.

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The generated text content is now finalized.

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This principle applies to other types of documents,

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such as PDF or PowerPoint presentations,

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but you can also use emails or meetings.

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Co-pilot can truly be considered a tool to help

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with synthesizing and writing documents effortlessly and quickly.

Mandarine AI: WHAT YOU SHOULD KNOW

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