Word - Navigation Pane Part 1 : Rearranging a document Tutorial

In this video, you will learn about rearranging a document using the Navigation Pane in Microsoft Word.
The Navigation Pane allows you to navigate through your document without scrolling and easily locate specific sections.
You can open the Navigation Pane by activating the View tab and selecting the Navigation Pane checkbox or by clicking on the current page number at the bottom left of the status bar.
The Navigation Pane offers three ways to move through the document:
Headings, Pages, and Results.
The Headings view is based on the table of contents of your document, provided you have applied the Headings Style to it.
You can click on a title to navigate to it, and Word will highlight the title to indicate your current location.
You can also rearrange your document by moving titles, which will automatically reorganize the numbering and the entire section.
In Pages mode, you can view thumbnail images of your pages and click on an image to go directly to that page.
As you scroll through the document, Word will highlight the corresponding page in the Navigation Pane.
You can resize the Navigation Pane by placing your mouse at the right edge of it.
In the next video, we will cover the Results course and different ways to search in a Word document.
Learning how to use the Navigation Pane will help you efficiently navigate and rearrange your documents in Microsoft Word.

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Available in Microsoft365

Objectifs :

This video aims to teach users how to effectively navigate and manage large documents in Microsoft Word using the Navigation Pane. It covers how to open the Navigation Pane, move through the document using headings, pages, and results, and how to rearrange, delete, or add titles and sections.

Chapitres :

Introduction to the Navigation Pane
Navigating through large documents can be a tedious task. Fortunately, Microsoft Word provides a feature called the Navigation Pane, which allows users to navigate without scrolling and locate sections more easily within the document's hierarchy.
Opening the Navigation Pane
To open the Navigation Pane, follow these steps: - Activate the 'View' tab in the ribbon. - Select the 'Navigation Pane' checkbox. Alternatively, you can click on the current page number located at the bottom left of the status bar. If the pane is already open, clicking the page number will close it.
Navigating Through the Document
The Navigation Pane offers three ways to move through your document: 1. **Headings**: This view is based on the table of contents of your document, provided you have applied the Headings Style. Click on a title to jump to that section, and Word will highlight the title to indicate your location. You can expand or collapse subtitles using the arrow next to the title. 2. **Pages**: This mode displays thumbnail images of your pages. Click on a thumbnail to navigate directly to that page. As you scroll through the document, Word highlights the corresponding page in the Navigation Pane. 3. **Results**: This feature will be discussed in the next video, focusing on different ways to search within a Word document.
Rearranging Document Sections
The Navigation Pane also allows you to rearrange your document easily. For example, moving a title will also move the entire section, with automatic reorganization of numbering. To manage sections: - Right-click on a title and choose 'Select Heading and Content'. - Use the following shortcuts: - Press CTRL + X to cut the section. - Press CTRL + C to copy it. - Click on the heading where you want to paste it and press CTRL + V. - To delete a section, simply press the delete key on your keyboard.
Adding New Headings
If you want to include a new title or chapter in your document: - Right-click on an existing title and choose 'New Heading Before' or 'New Heading After'. - The new title will automatically adopt the style and level of the previously selected title.
Changing Title Levels
To change the level of a title: - Right-click on the title and choose 'Promote' to raise it to a higher level or 'Demote' to lower its level.
Adjusting the Navigation Pane
You can resize the Navigation Pane by placing your mouse at the right edge of the pane and dragging it to enlarge or reduce the window.
Conclusion
In summary, the Navigation Pane in Microsoft Word is a powerful tool for managing large documents. It enhances navigation, allows for easy rearrangement of sections, and simplifies the process of adding and modifying headings. In the next video, we will explore the Results feature and various search methods within a Word document.

FAQ :

What is the Navigation Pane in Word?

The Navigation Pane is a tool in Microsoft Word that helps users navigate through a document's structure by displaying headings, pages, and search results, allowing for easier document management.

How do I open the Navigation Pane?

To open the Navigation Pane, go to the View tab in Word and check the Navigation Pane checkbox, or click on the current page number in the status bar at the bottom left of the document.

Can I rearrange sections of my document using the Navigation Pane?

Yes, you can rearrange sections by moving titles in the Navigation Pane. When you move a title, the entire section will move with it, and the numbering will be automatically reorganized.

What keyboard shortcuts can I use with the Navigation Pane?

You can use CTRL + X to cut, CTRL + C to copy, and CTRL + V to paste sections of your document when using the Navigation Pane.

How can I add a new heading in my document?

To add a new heading, right-click on an existing title in the Navigation Pane and choose 'New Heading Before' or 'New Heading After'. The new heading will automatically take the style and level of the selected title.

Quelques cas d'usages :

Organizing a Research Paper

When writing a research paper, the Navigation Pane can be used to create a structured outline with headings for each section. This allows for easy rearrangement of sections as the paper develops, improving overall organization and flow.

Editing a Long Report

For lengthy reports, the Navigation Pane helps editors quickly locate specific sections or chapters. By using the headings view, they can jump to relevant parts of the document without scrolling, making the editing process more efficient.

Creating a Table of Contents

Using the Navigation Pane, users can easily create a table of contents by applying Headings Styles to titles. This allows for automatic updates to the table of contents as sections are added or rearranged.

Collaborative Document Review

In a team setting, the Navigation Pane can facilitate collaborative reviews by allowing team members to quickly navigate to specific sections of a document. This is particularly useful for large documents where multiple contributors are involved.

Preparing a Presentation

When preparing a presentation document, the Navigation Pane can be used to organize slides by headings. This allows the presenter to quickly access and modify specific slides, enhancing the preparation process.

Glossaire :

Navigation Pane

A feature in Microsoft Word that allows users to navigate through a document's structure without scrolling, making it easier to locate headings, pages, and search results.

Headings Style

A formatting option in Word that allows users to apply specific styles to titles and subtitles, which can then be used to create a table of contents and facilitate navigation.

CTRL + X

A keyboard shortcut used to cut selected text or objects from a document.

CTRL + C

A keyboard shortcut used to copy selected text or objects to the clipboard.

CTRL + V

A keyboard shortcut used to paste text or objects from the clipboard into a document.

Promote/Demote

Options in Word that allow users to change the level of a heading, promoting it to a higher level or demoting it to a lower level in the document hierarchy.

Pages mode

A view in the Navigation Pane that displays thumbnail images of the pages in a document, allowing users to click on an image to navigate directly to that page.

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to make changes can be one tedious task.

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Fortunately Word has the Navigation Pane.

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As its name suggests,

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Navigation Pane allows you to navigate without scrolling,

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and to locate more easily in the document's hierarchy.

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To open the Navigation Pane,

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simply activate the View tab

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and select the Navigation Pane checkbox.

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Or simply click on the current page number

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in the document at the bottom left of the status bar.

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If the pane is already open,

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a click on the latter will close it.

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The Navigation Pane offers three ways

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to move through the document.

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Through Headings,

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Pages and Results.

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The Headings views is based on

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the table of contents of your document,

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provided you have applied the Headings Style to it.

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To reach a title just click on it.

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Word highlights the title to tell you where you are.

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The arrow next to the title

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will show or hide the subtitles.

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And to go back to the beginning,

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click jump to the beginning.

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You can also use the Navigation Pane

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to re-arrange your document.

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For example,

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by moving the title,

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the entire section will be moved with the title

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and numbering re-organized automatically.

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You can delete,

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copy or paste titles,

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as well as their contents.

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To do this,

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right-click a title and choose Select Heading and Content.

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Press CTRL + X to cut the section,

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CTRL + C to copy it,

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and to paste the section,

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click the heading that will be next,

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then CTRL + V.

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Finally press delete on your keyboard to delete the section.

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When browsing through your document,

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if you want to include a title or chapter,

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right-click on an existing title

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and choose New Heading Before or New Heading After.

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Immediately after entering the title,

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it will take the style and level of the title

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which you have previously selected.

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Finally, to change the level of a title,

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right-click on it and choose Promote

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to raise this title to the top level,

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and Demote to lower its level.

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Now in Pages mode,

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this mode allows you to display

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thumbnail images of your pages.

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Click an image to go to that page.

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And if you scroll the document,

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Word highlights the page in the Navigation Pane

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to tell you where you are.

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Note that at any time

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you can enlarge and reduce this window

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by placing the mouse at the right edge of it.

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In the next video we will talk about the Results course

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and the different ways to search in a Word document.

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