Teams - Send an Email to a Team Tutorial

Learn how to send an e-mail to an entire team using Microsoft Teams. Find out how to obtain the channel's email address and copy it to facilitate communication with your collaborators.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to retrieve the email address for a Microsoft Teams channel, enabling external contacts to communicate directly with all collaborators in that channel.

Chapitres :

Introduction
In today's collaborative work environment, effective communication is essential. Microsoft Teams facilitates this by allowing external contacts to reach all collaborators in a channel through a dedicated email address. This guide will walk you through the steps to retrieve this email address and ensure seamless communication.
Retrieving the Email Address for a Microsoft Teams Channel
To enable external contacts to communicate with your team, follow these simple steps to retrieve the email address for your desired channel: 1. **Access Your Team**: Open Microsoft Teams and navigate to the team that contains the channel you wish to share. 2. **Select the Channel**: Click on the specific channel from which you want to retrieve the email address. 3. **Open Channel Options**: Locate the three dots (ellipsis) next to the channel name. This icon represents additional options for the channel. 4. **Get Email Address**: From the dropdown menu, select 'Get email address'. 5. **Copy the Email Address**: Click on the 'Copy' option to copy the email address to your clipboard. Now, you can share this email address with the external contact.
How External Contacts Can Use the Email Address
Once the external contact has the email address, they can send an email directly to it. The email will be automatically posted in the channel's feed, allowing all collaborators to view and respond to the message. This feature enhances collaboration and ensures that important communications are not missed.
Conclusion
Retrieving the email address for a Microsoft Teams channel is a straightforward process that significantly improves communication with external contacts. By following the steps outlined above, you can ensure that your team remains connected and informed, fostering a collaborative work environment.

FAQ :

How can I find the email address for a Microsoft Teams channel?

To find the email address for a Microsoft Teams channel, go to your team, select the channel, click on the three dots next to the channel name, and choose 'Get email address'. You can then copy the email address provided.

What happens when someone sends an email to a channel's email address?

When someone sends an email to a channel's email address, the email will be automatically posted in the channel's feed, allowing all team members to see it.

Can external contacts send emails to my Microsoft Teams channel?

Yes, external contacts can send emails to your Microsoft Teams channel using the channel's unique email address, and their messages will appear in the channel's feed.

Is there a limit to the number of emails that can be sent to a Teams channel?

While there is no specific limit to the number of emails that can be sent to a Teams channel, excessive emails may clutter the channel feed and make it difficult to track important messages.

Quelques cas d'usages :

Collaborating with External Partners

A marketing team can use the email address of their Microsoft Teams channel to collaborate with external partners. By sharing the channel's email address, partners can send updates or documents directly to the channel, ensuring all team members are informed and can respond promptly.

Project Updates from Clients

A project management team can provide clients with the email address of their project channel. Clients can send project updates or feedback via email, which will be posted in the channel, allowing the team to discuss and address client concerns in real-time.

Centralized Communication for Events

An event planning team can use the channel's email address to receive inquiries from attendees. By directing all inquiries to the channel, the team can easily manage and respond to questions, keeping all communications organized and accessible.

Glossaire :

Microsoft Teams

A collaboration platform developed by Microsoft that combines workplace chat, video meetings, file storage, and application integration.

Channel

A dedicated space within Microsoft Teams where team members can communicate and collaborate on specific topics or projects.

Email Address

A unique identifier for an email account that allows users to send and receive messages electronically.

Feed

The stream of messages and updates in a channel where all communications and shared content are displayed.

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Does an external contact want to

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reach all collaborators of a channel?

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Microsoft Teams automatically provides

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an e-mail address for each channel.

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Go to your team and then to the

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channel from which you want to

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retrieve the e-mail address.

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Click on the three dots next to the

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channel name and select Get e-mail Address.

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Click on Copy.

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All you need to do now is pass

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this address to the contact.

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They can send an e-mail to this

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address and it will be directly

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posted in the channel's feed.

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Um contacto externo deseja

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alcançar todos os colaboradores de um canal?

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O Microsoft Teams fornece automaticamente

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um endereço de correio electrónico para cada canal.

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Vá para a sua equipa e depois para o

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canal a partir do qual pretende

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recuperar o endereço de correio electrónico.

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Clique nos três pontos ao lado do

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nome do canal e seleccione Obter endereço de correio electrónico.

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Clique em Copiar.

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Tudo o que precisa fazer agora é passar

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este endereço para o contacto.

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Podem enviar um e-mail para este

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endereço e será diretamente

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publicado no feed do canal.

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Un contatto esterno desidera

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raggiungere tutti i collaboratori di un canale?

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Microsoft Teams fornisce automaticamente

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un indirizzo e-mail per ogni canale.

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Vai al tuo team e poi al

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canale da cui desideri

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recupera l'indirizzo e-mail.

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Clicca sui tre puntini accanto al

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nome del canale e seleziona Ottieni indirizzo e-mail.

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Fai clic su Copia.

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Tutto quello che devi fare ora è passare

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questo indirizzo al contatto.

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Possono inviare un'e-mail a questo

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indirizzo e sarà diretto

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pubblicato nel feed del canale.

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Хочет ли внешнее контактное лицо

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охватить всех сотрудников канала?

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Microsoft Teams автоматически предоставляет

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адрес электронной почты для каждого канала.

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Перейдите к своей команде, а затем к

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канал, с которого вы хотите

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получить адрес электронной почты.

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Нажмите на три точки рядом с

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название канала и выберите «Получить адрес электронной почты».

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Нажмите «Копировать».

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Все, что вам нужно сделать сейчас, это пройти

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этот адрес контактному лицу.

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Они могут отправить электронное письмо на этот адрес

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адрес, и он будет отправлен напрямую

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размещено в ленте канала.

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¿Un contacto externo quiere

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¿llegar a todos los colaboradores de un canal?

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Microsoft Teams proporciona automáticamente

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una dirección de correo electrónico para cada canal.

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Diríjase a su equipo y, a continuación, al

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canal desde el que quieres ir

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recuperar la dirección de correo electrónico.

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Haga clic en los tres puntos situados junto al

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nombre del canal y seleccione Obtener dirección de correo electrónico.

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Haga clic en Copiar.

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Todo lo que tienes que hacer ahora es pasar

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esta dirección al contacto.

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Pueden enviar un correo electrónico a esta dirección

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dirección y será directamente

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publicado en el feed del canal.

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Wil een externe contactpersoon

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alle medewerkers van een kanaal bereiken?

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Microsoft Teams biedt automatisch

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een e-mailadres voor elk kanaal.

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Ga naar je team en vervolgens naar de

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kanaal van waaruit je wilt

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het e-mailadres ophalen.

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Klik op de drie puntjes naast de

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kanaalnaam en selecteer E-mailadres ophalen.

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Klik op Kopiëren.

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Het enige wat je nu hoeft te doen is slagen

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dit adres voor de contactpersoon.

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Ze kunnen hier een e-mail naar sturen

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adres en het zal direct zijn

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gepost in de feed van het kanaal.

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Czy kontakt zewnętrzny chce

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dotrzeć do wszystkich współpracowników kanału?

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Microsoft Teams automatycznie udostępnia

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adres e-mail dla każdego kanału.

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Przejdź do swojego zespołu, a następnie do

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kanał, z którego chcesz

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odzyskać adres e-mail.

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Kliknij trzy kropki obok

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nazwę kanału i wybierz Pobierz adres e-mail.

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Kliknij Kopiuj.

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Wszystko, co musisz teraz zrobić, to przejść

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ten adres do kontaktu.

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Mogą wysłać e-mail do tego

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adres i będzie bezpośrednio

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opublikowane w kanale kanału.

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Szeretné egy külső kapcsolattartó

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elérheti a csatorna összes munkatársát?

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A Microsoft Teams automatikusan biztosítja

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minden csatorna e-mail címe.

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Menj a csapatodhoz, majd a

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Csatorna, ahonnan szeretné

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lekérje az e-mail címet.

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Kattintson a melletti három pontra

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csatorna nevét, és válassza az E-mail cím beszerzése lehetőséget.

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Kattintson a Másolás gombra.

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Most már csak annyit kell tennie, hogy átmenjen

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ezt a címet a kapcsolattartónak.

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E-mailt küldhetnek erre

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cím, és közvetlenül lesz

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közzétett a csatorna hírcsatornájában.

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