Teams - Managing Teams and Channels Tutorial
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OneDrive - What is OneDrive ?
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Copilot (licence) - Use Copilot with Right-Click
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OneDrive - Edit, Delete a Share
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Power BI - Introduction to Power Bi
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Viva Connections in Microsoft Teams
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Create and manage team channel
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Do I share with OneDrive, SharePoint, or TEAMS?
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How to set quiet hours
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Define your status message
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Viva Connections for your colleague
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Use template to prepare your Agile SCRUM meeting
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Join a meeting as a participant
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Pin a channel to your favorites
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Edit and enhance messages
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Reply to and react to a Teams conversation in an e-mail
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Plan a meeting based on a conversation
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Synchronize only one channel
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Schedule private or team meetings
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Customize notifications
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Interact in conversations
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Find content and people
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Start an instant meeting
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Responding or Reacting to a Message
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Presentation of different tools in a meeting
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Add channels and tabs
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Automatically record a meeting
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Creating or Joining a Team
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View events
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Edit photo in Teams
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Creating and Joining a Meeting
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Create, manage and set up a breakout room
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Manage accessibility settings
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Create private and shared channels
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Enabling Subtitles During a Meeting
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Generate automatic translations and transcriptions in a meeting
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Manage a meeting
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Finding and Installing Teams for Mobile
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Use Microsoft Whiteboard in meetings
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Set up and customize your teams
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Send an Email to a Team
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How to add Klaxoon to a current Teams meeting?
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Respect your right to disconnect with Insights
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Introduction to Teams
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Private and small group chats
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Manage your teams
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How to start a Teams meeting from Klaxoon?
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Set up breakout rooms before the meeting
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Schedule Message Delivery
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Change application settings
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Manage privacy settings
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Invite external guests
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Generate a presence report
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Use a background image during a video call
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Understand the differences between Connectors, Applications and Tabs
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Use and co-edit files
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Get feedback from your coworkers with Forms questionnaires
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File Management
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Starting a Conversation
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Following your activities and your team's activities
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Interact in a conversation
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Isolate a conversation window
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Finding Help?
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Collaborate within a conversation with Microsoft Loop
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Disabling Conversation Notifications
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Posting in a Channel
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Create Approval Templates
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Creating a Channel
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Store files in conversations
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Enabling Mobile Notifications
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Understand and Secure Information Sharing in Instant Messaging
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Searching for Items or People
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Analyze Team Dynamics
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Create and Send Signatures with Dedicated Services
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Start and Manage Your Event with Multiple People
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Copilot During Teams Meetings
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Use Viva Insights in Conversations
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Use Connectors to Receive Notifications
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Test Your Event with the Green Room
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Use Templates for Document Creation
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When and Why to Use Town Hall
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Integrate Klaxoon in a Teams Channel
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Use Commands and Keyboard Shortcuts
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Manage Document Approval
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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Enable Klaxoon as an App in Teams
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Manage Storage Spaces on Teams
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Differentiate Between Meeting Types
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Plan and Launch a Town Hall
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Add and Explore Workflows
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Centralize Important Events in a Single Channel Calendar
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Prepare Your Webinar with Microsoft Teams
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Manage Conversation Options
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End the Event and Gather Statistics
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Communicate Behind the Scenes
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Secure Teams Upon Creation
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Add Interactivity to Your Teams Webinar
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Assign a delegate for your calls
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Support third-party apps during calls
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Create an appointment or meeting
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Transfer calls with or without an announcement
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Connect Copilot to a third party app
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Manage a call group in Teams
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Block unwanted calls
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Sections
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Disable all call forwarding
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Customizing Views
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Live transcription and generate summaries via AI
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Add participants quickly and securely
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Ring multiple devices simultaneously
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
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Use call delegation
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Create and modify a group
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Join a group
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Accessing applications from a group
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Creating a group
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Granting access to the SharePoint site to someone outside the company
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Work together on the same document
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restoring an earlier version of your document
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Introducing Office 365 Groups
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Sharing a folder or document with someone outside the company
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Having a conversation within a group
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Remove a member from a group
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Understanding the different types and roles of team sites in SharePoint
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Use template to prepare your Agile SCRUM meeting
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How to approve a request
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Back up and saving notes
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Use and create a template
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Access to your recent documents
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Creating or editing office documents in Engage
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Use Adobe sign
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Edit and enhance messages
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Creating or Joining a Team
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Creating and Joining a Meeting
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Manage a meeting
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How to add Klaxoon to a current Teams meeting?
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Private and small group chats
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How to start a Teams meeting from Klaxoon?
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Create a SharePoint news and send it via mail
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Take notes in meetings
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Create a SharePoint site
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File Management
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Interact in a conversation
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Create a document library
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Collaborate within a conversation with Microsoft Loop
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Create a folder or a file in a library
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Posting in a Channel
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Create Approval Templates
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Creating a Channel
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Store files in conversations
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Make a New Approval Request
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Create and publish a SharePoint page
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Generate a usage report for my SharePoint site
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Work together on the same document
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Use Templates for Document Creation
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Integrate Klaxoon in a Teams Channel
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Use version history
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Customise my site Homepage
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Manage Document Approval
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Enable Klaxoon as an App in Teams
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Manage Storage Spaces on Teams
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Open and work on a document
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Set Up Monitoring in a Channel with an RSS Feed
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Synchronise a SharePoint document library
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Rename and find a document
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Add and Explore Workflows
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Find All Shares from the Same Person
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Make a File Request
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The Bcc Field in Detail
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Create your reservation page for appointment booking (Bookings)
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Send a survey or questionnaire by email
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Create an appointment or meeting
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Create a Meeting Poll
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Use the Meeting Dashboard
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Send Emails on Behalf of Someone Else
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Respond to a meeting
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Share a task list
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Respond to a Meeting Poll
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Create a task from a message
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Use the Scheduling Assistant
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Open a Shared Calendar
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Share a document securely with Outlook
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Calendar Delegation Setup
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Share Your Calendar
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Use a Shared Mailbox
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Mailbox Delegation Setup
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Respond to invitations as a delegate
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SharePoint Page Co-Editing: Collaborate in Real Time
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Mobile access to your lists made simple
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A well-structured form for easy entry
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Relevant views to highlight your information
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A fully custom list built from scratch
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The essentials of the Lists interface
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A quick setup with ready-made templates
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Seamless collaboration inside Microsoft Teams
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Instant alerts tailored to your activities
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Smooth updates and management for any list
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The key reasons to use Microsoft Lists
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Simple ways to add data to your list
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Easy sharing with your team or organization
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Excel data turned into a dynamic list
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Custom columns to match your needs
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The right column type for each data set
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Clear insights through filters and sorting
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Send an email with Power Apps and Outlook
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First steps with the patch function
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Create dynamic filters with named formulas
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Define centralized visibility rules
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Dynamic color palette with named formulas
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Introduction to named formulas
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First steps with variables
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Create new entries
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Easily edit your data
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Add a form to your app
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Customize data display
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Prepare your dynamic galleries
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Reusable components
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Structure your layout
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Master containers
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Optimize large data processing
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Galleries : a first look
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Add and manage data sources
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Controls explained and applied
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The Power Apps interface
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Why choose Power Apps?
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Visualize and group using Copilot in Excel with Python
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Improve a quiz with Copilot
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Sort and project using Copilot in Excel with Python
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Adapt Your Communication
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Adopt good meeting habits with Viva Insights
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Prepare and Run Your Meetings Effectively
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Organize Your Work Environment
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The DESC Method
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Use the Whiteboard Tool
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Use Microsoft Forms to Survey Your Team
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Motivators and Blockers
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The 5 Whys
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Use the F.A.I.R. Method
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Adapt Your Feedback to the Dominant Energy Tendency
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Use the Microsoft 365 Ecosystem
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The Pomodoro Method
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Use Microsoft 365 to Foster Motivation
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Use Planner to Align My Team's Priorities
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Set SMART Goals with Microsoft 365 Tools
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Unlock new possibilities with the Mistral Canvas
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Mistral at the service of coding
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Analyze and compare your documents with Mistral
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Generate your images and visuals with Mistral AI
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
- 01:51
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
- 01:52
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Clear insights through filters and sorting
- 02:06
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A well-structured form for easy entry
- 01:17
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The right column type for each data set
- 02:35
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Custom columns to match your needs
- 02:09
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Smooth updates and management for any list
- 01:06
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Simple ways to add data to your list
- 01:06
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Excel data turned into a dynamic list
- 02:08
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A fully custom list built from scratch
- 01:34
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A quick setup with ready-made templates
- 01:34
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Mobile access to your lists made simple
- 01:37
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The essentials of the Lists interface
- 02:01
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The key reasons to use Microsoft Lists
- 02:01
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Personality and tone for a believable rendering
- 01:48
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Format and example for optimal results
- 02:03
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The Importance of Context in Your Applications
- 02:14
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Task Accuracy in Prompting
- 02:31
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The Basis of Prompting in Conversational AI
- 02:41
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What is a prompt in conversational AI?
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Extract Text from an Image
- 01:07
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
- 01:51
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Plan with Copilot
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Share Requests with Your Team
- 03:07
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Translate a presentation
- 01:38
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
- 01:31
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Structure and optimize team collaboration with Copilot
- 02:28
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Copilot at the service of project reports
- 02:36
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Initiate a tracking table with ChatGPT
- 01:35
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Distribute tasks within a team with ChatGPT
- 01:26
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Generate a meeting summary with ChatGPT
- 01:24
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Project mode
- 01:31
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Create an agent for a team
- 01:53
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Install and access Copilot Studio in Teams
- 01:38
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Analyze the Copilot Studio agent
- 01:25
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Publish the agent and make it accessible
- 01:39
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Copilot Studio agent settings
- 01:33
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Add new actions
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Create a first action
- 01:59
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
- 01:25
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Introduction to PowerBI
- 00:60
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
- 01:22
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
- 01:00
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Introducing to SharePoint Premium
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Create a call group
- 01:15
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Use call delegation
- 01:07
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Assign a delegate for your calls
- 01:08
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Ring multiple devices simultaneously
- 01:36
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Use the "Do Not Disturb" function for calls
- 01:28
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Manage advanced call notifications
- 01:29
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Configure audio settings for better sound quality
- 02:08
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
- 02:01
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Update voicemail forwarding settings
- 01:21
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
- 02:17
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Transfer calls with or without an announcement
- 01:38
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Manage simultaneous calls
- 01:52
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Objectifs :
This video aims to provide a comprehensive guide on managing teams and channels within the Teams application, focusing on organization, member management, and channel customization.
Chapitres :
-
Introduction to Teams and Channels Management
In this section, we will explore how to effectively manage your teams and channels within the Teams application. Understanding the layout and functionalities available will enhance your collaboration experience. -
Reorganizing Pinned Channels
To reorganize your pinned channels, follow these steps: - Click on 'Edit'. - Hold down on the two bars to the right of the channel name. - Drag the channel to your desired position. This feature is only available for pinned channels and your teams, allowing you to prioritize the channels that matter most to you. -
Managing Channel Visibility
If you are part of multiple teams and find navigation challenging, you can hide less frequently used teams. To do this: - Click on the three dots at the top right. - Select 'Manage Teams'. - You will see a checkbox next to each team. If checked, the team is visible; if unchecked, it will not appear in your list. This helps streamline your view and focus on the teams you actively engage with. -
Team Management Options
Within the 'Manage Teams' menu, you have several options: - **Manage Members**: View all team members, add new members, change roles, or remove members. To remove an owner, change their role to a regular member first. - **Leave Team**: Exit a team if you no longer wish to be a part of it. - **Delete Team**: Permanently remove a team if you have the necessary permissions. -
Editing Team Details
To change the name or description of a team, click on 'Edit Team'. This allows you to keep your team information up to date and relevant. -
Managing Channels
The 'Manage Channels' tab displays all channels created within the team, including both active and deleted channels that can be restored. To add new channels, simply click the 'Add' button. -
Apps Management
In the 'Apps' tab, you can view all applications added to your team. To uninstall an application, click on the corresponding option. Additionally, you can add more applications by clicking 'Add'. This feature allows you to customize your team's tools and resources. -
Conclusion
In summary, managing your teams and channels effectively within the Teams application enhances collaboration and organization. By utilizing the features discussed, you can streamline your workflow and ensure that your team operates efficiently.
FAQ :
How do I manage my teams and channels in Teams?
You can manage your teams and channels by using the Teams menu, where you can edit, pin, or hide channels and teams as needed.
What are pinned channels and how do I use them?
Pinned channels are channels that you can mark for easy access. To pin a channel, click on the channel name, select the three dots, and choose 'Manage channel' to activate the pin.
How can I hide less used teams?
To hide less used teams, click on the three dots next to the team name, select 'Manage Teams', and uncheck the box next to the team you want to hide.
Can I change the roles of team members?
Yes, you can change the roles of team members in the 'Manage Members' tab by selecting a member and adjusting their role accordingly.
What should I do if I want to remove an owner from my team?
To remove an owner, you must first change their role to a regular member and then have them leave the team.
Quelques cas d'usages :
Organizing Team Projects
In a project management setting, teams can use channels to separate discussions for different projects, making it easier to find relevant information and collaborate effectively.
Streamlining Communication
By pinning important channels, team members can quickly access critical discussions, improving response times and overall communication efficiency.
Managing Team Membership
In a large organization, team leaders can use the 'Manage Members' feature to efficiently add or remove members, ensuring that the right people are involved in each project.
Customizing Team Settings
Teams can customize their settings by editing team names and descriptions, which helps in maintaining clarity and focus on the team's objectives.
Integrating Applications
Teams can enhance their productivity by adding relevant applications that support their workflow, such as task management tools or file sharing services.
Glossaire :
Teams
A collaborative platform that allows users to communicate and work together in organized groups.
Channels
Subsections within a team that focus on specific topics or projects, allowing for organized discussions and file sharing.
Pinned Channels
Channels that are marked for easy access and visibility at the top of the channel list.
Manage Teams
A feature that allows users to organize their teams, including visibility settings and member management.
Manage Members
A section where team owners can view, add, or remove members and change their roles within the team.
Edit Team
An option that allows users to change the name or description of a team.
Apps
Applications that can be integrated into a team for enhanced functionality, such as project management tools or communication apps.
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